Adding a new event

Adding a new event

To begin, let's discuss how an event is constructed from Ayatickets standpoint.


event_composition.jpg

  • An event can have multiple event dates, in this case a calendar will appear in the event page.
  • An event date can have multiple tickets, each ticket have it's own quantity, price, and sales dates


Adding an Event information


Category

This select contains the list of categories that you manage through the Event > Categories section,
Organizers choose the most relevant category that is applicable to the event

Name
This is a translatable text field which contains the event's name

Description
This is a translatable text area which contains the event's description.

It appears as a WYSIWYG (What You See Is What You Get) text zone with multiple text editing options available

Attendees
Show the attendees number and list in the event page

Enable reviews
Allows attendees to add reviews to this event.
This is be display on the event page.


Social Media Links and more

Organizers can optionally add social media links such as

Twitter, Instagram, Facebook, Google plus, LinkedIn

External link, Phone number, Email address,

These fields are all OPTIONAL.

event_contact_information.jpg

Tags
To help attendee find events quickly, Organizers can
enter some keywords that identify their event.
(press Enter after each entry)


Main event image
This is the event image that appears in the search
results and at the top of the event page.
Organizers should choose the right image to represent their event.


For Portrait Images,
we recommended any of the following dimensions

1279px  by 1751px
1083px by 1350px
607px by 1080px

Or

For Landscape Images,
we recommend using at least a 1200x600px (2:1 ratio) image.


Images gallery
Organizers can add other images that represent
their event to be displayed as a full screen responsive gallery.

Enable sales for this event date ?

If checked, the event date (and its tickets) won't be on sale anymore

Once you disable sales for an event date or an event ticket,
the carts will be automatically updated to prevent unwanted sales.
And the purchase will be canceled (the attendee will be notified by the change)


Start date - End date

These dates are the dates that your event start and ends on.
The start date is a mandatory field.
They appear in the search results and in the event page as follows:

event_date_onpage.jpg

Please note that once the event start date (including hour and minute) is elapsed,
the event wont appear anymore in the search result,
But will remain on sale the points of sale assigned to that specific event date


Is this event date online ?

If set to no, the organizer will have to choose a venue from a list of his added venues.

If set to yes (Online), the venues select will be hidden and the event will appear as an online event.

Scanners
If a scanner is assigned from this multiple options select field,

Personnel will be able to scan purchased tickets for this event date
(on the platform and via the scanner mobile application).

Scanners accounts can be managed by the organizer in the My scanners section.

Points of sale
If a scanner is assigned from this multiple options select field, he/she will be able to sell tickets for this event date.

Points of sale accounts can be managed by the organizer in the My points of sale section



Event date tickets


Enable sales for this ticket ?

If checked, this specific event date ticket won't be on sale anymore.

The event page won't appear in the search results if no ticket are on sale,
But it will be still accessible (the add to cart form will be replaced by a message:
No tickets on sale at this moment).



Ticket name
This is the designation of the ticket (i.g. Early bird, General admission, VIP...)

Screenshot-2022-06-30-at-7.37.49-PM.png


Ticket description

If an organizer wants to clarify some aspects,
Organizer writes them here and they will appear
in a tooltip next to the event date ticket designation

Is this ticket free ?

Ayatickets supports free tickets, attendees won't pay the event ticket neither they will for the fees

Price
This is the sale price of the ticket

Promotional price

Set a price lesser than than the original price to indicate a promotion (this price will be the SALE price)

Quantity

This is the tickets quantity available for sale for this ticket

If you change the ticket quantity for an event date ticket after it is put on sale (
we specifically mean decreasing the quantity), upon cart confirmation, the system checks
if the event date ticket still has the tickets quantity that is to be purchased,
otherwise the cart will be automatically updated and the purchase will be canceled
(the attendee will be notified by the change)


Tickets per attendee
Set the number of tickets that an attendee can buy for this ticket type

Sale start and end date
Organizers can set when the specific tickets can be on sale.




Once the form saved, the event will be set as a draft.
The organizer is required to hit the Publish button in order to make the event available for purchase.


Miscellaneous


An event can have multiple event dates, in this case a calendar will appear in the event page.

Screenshot-2022-06-30-at-8.54.54-PM.png


An event date can have multiple tickets, each ticket have it's own quantity, price, and sales dates.
The cart can contain multiple tickets from multiple event dates, from different organizers.
Once an event is elapsed, it does no longer appear in the search results, but it is still accessible by its direct link.


Video Tutorial

Need more help ? Click here to watch a detailed video tutorial on how to add an event on ayatickets.


Support

Use our Live Chat Channel or Call

+233 55 941 6230

+233 55 905 1324




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